To pair your Room Booking System with Google Workspace, you have to grant your Room Booking System the right to manage your Google calendar. There are two ways to delegate calendar access to your Room Booking System:
- Grant your Room Booking System Super Admin rights
- Share a room calendar with your Room Booking System
Grant your Room Booking System Super Admin rights
Pair your Room Booking System with a Google Super Admin account. Super Admins are the only role in Google capable of editing all calendars without user-level configuration.
Please note that when changing a user's Super Admin status – adding a new admin or editing the admin details – this may result in the affected user not bypassing or redirecting to SSO correctly for up to 24 hours. Until the changes in Super Admin status have been processed by Google’s servers, your Room Booking System will not be able to pair with Google Calendar.
Share a room calendar with your Room Booking System
To allow your Room Booking System access to your calendar, you can also share the room calendar in question with a user account on Google, which you will then pair with your Room Booking System in the Room Booking System Web Portal. This account can either be an existing Google calendar user or a user account you have set up especially for your Room Booking System (something like manager@yourdomain.com).
Begin by logging into Google calendar with your Super Admin account. If your room calendar is already in the "My calendars" list, click on the drop-down menu next to the room name and select "Share this Calendar."
You can now grant the Google user account you wish to pair with your Room Booking System access to a specific room calendar.
To ensure that your Room Booking System works properly, select "Make changes to events" under "Permission settings," and click "Add person," then click "Save." Your Room Booking System will now have read and write access to the room resource.
You can now grant the user account you wish to pair with your Room Booking System access to the room calendar as described above.