Once your account has been set up, it's time to introduce the system to your employees, to start booking desks and assets.
Adding new users to your Room Booking Office web app is very simple!
1. Log in to https://office-ee.vnct.xyz/
2. Navigate to Settings
3. Click on User directory in the left-hand column
Adding individual users
To add a new user click on the button “Add user”. The button is located at the bottom of the page.
Enter all the needed details. The permissions differ based on the user type, with office managers being able to manage the operation of the Desk Booking app (further information about permissions is available in our knowledge base).
Bulk import via .csv file
A .csv file is a simple text file that can be prepared by your IT specialists, HR manager, or whoever manages your email accounts. If you need help, please reach out to our support team for assistance at pimsil.helpdesk@in.panasonic.com.
1. To do a bulk import of all your users at once, prepare a .csv file with the following structure:
email, first_name, last_name, groups, departments, phone
email, first_name, last_name, groups, departments, phone
email, first_name, last_name, groups, departments, phone
Please note, that "groups" are for identifying the access level of the imported employee like "manager" for the office managers and "user" for employees.
2. Click on Import CSV
After you're done with the import of users, notify them about the Workplace Management app. We've prepared a handy template with instructions you can use.
Please note: If a user has created their own admin account/logged in before they were added to your list, you will receive the below error message when adding them:
Email - User with email sample@domain already exists. Please contact support for further information.
In case this happens, please let us know at pimsil.helpdesk@in.panasonic.com and we will remove the said user so that you can try adding them again.