Room Booking System Functionalities – Room Book

Whether you want to be able to book a room on the spot or wish to have a complete overview of all your office resources and their availability, there is a Room Booking System functionality for everyone.

Room Booking System functionalities are essentially interfaces that are presented on your device, TV, or display. There is a total of 5 available functionalities at the moment, each one with specific features and purposes.

The availability of the functionalities depends on the device you are using.

For more information about each functionality, please see below:

6-inch devices	13-inch devices	Displays
Real-time booking	Room grid Team grid Schedule board	Status board

For information on how to add a device and select a room resource, please click here.

Functionalities on 6-inch devices

Real-time booking

See if a room is booked or free and reserve it on the spot or schedule it for later. Check current and upcoming meetings.

Features:

"Meet now" and "Meet later" options
"View timetable" option to see all scheduled meetings for that resource
Current and upcoming meeting information
Ability to cancel upcoming meetings

For more information about the Real-time booking functionality, please click here.

Functionalities on 13-inch devices

Room grid

This functionality provides you with an overview of up to 9 room resources, showing their current availability or ongoing meeting subject, location, and time until it is available/occupied.

Features:

Up to 9 room resources
Room availability and location
Current meeting subject
Time until the room status changes

Team grid

Team grid allows you to see what the whole team is up to, displaying information such as their current availability, what meeting they are in, and when will they be available.

Features:

Up to 9 resources
The resource name is the main element
Current availability information
Time until the status changes

Schedule board

The Schedule board provides information on the current and up to six following meetings/calendar events for a single resource. Making it the perfect functionality for any conference room, classroom, or lecture hall.

Features:

Single-resource functionality
Information about the current and 6 upcoming events
Meeting subject, organizer, and time

Functionalities on other displays

Status board

The Status board provides you with a detailed overview of all resources and meeting schedules, both current and upcoming, from your entire office.

Features:

List of current and upcoming meetings with all the necessary information (subject, location, organizer and number of confirmed attendees, date and time of the meeting)
List of "Free to Book" resources with available times
Organization name and current date and time

To learn more about your Room Booking System on other displays, please click here.