Note: This feature is exclusive to 6-inch devices.
With the Real-time booking functionality on your 6-inch device, you can cancel current or upcoming meetings directly from your device, or enter the timetable and cancel any of the future meetings.
- Cancel current and upcoming meetings
- Cancel a future meeting
- How to enable/disable the “Cancel meetings” feature
Cancel current and upcoming meetings
Cancel the current meeting
If there is a meeting taking place, you can cancel it from your 6-inch device by following these steps:
- Ensure you have “Cancel meetings” enabled in the Room Booking System Web Portal
- On your 6-inch device check the status of the meeting you wish to cancel
- If the status is “Booked” and the "Cancel meetings" feature is enabled, an “X” button should be visible next to the status of the meeting
- Press the "X" button
- Once pressed, you will be prompted to confirm or deny the cancellation. If neither of the options is selected within 10 seconds, your Room Booking System will auto-confirm your action and cancel the current meeting
Cancel the upcoming meeting
Was there a change of plans and the next meeting will not happen? You can cancel it on your Room Booking 6 by following these steps:
- Ensure you have “Cancel meetings” enabled in the Room Booking Portal
- Take the Room Booking 6 device that is connected to the resource where the meeting is happening
- The upcoming meeting information will be displayed in the bottom-right section of Room Booking 6’s interface. An “X” button will be present on the far right. If you wish to cancel the meeting, press it
- Once pressed, you will be prompted to confirm or deny the cancellation. If neither of the options is selected within 10 seconds, Room Booking will auto-confirm your action and cancel the upcoming meeting
Cancel a future meeting
Are there multiple meetings happening on the same day and you wish to cancel the 4th or 5th one or wish to cancel the meeting happening tomorrow? No problem!
You can do so by following these steps:
- Ensure you have “Cancel meetings” enabled in the Room Booking Portal
- Take the Room Booking 6 device that is connected to the resource where the meeting is happening
- Press the “TIMETABLE” button in the bottom-left of your Room Booking 6’s interface
- Here, you will see a list of all upcoming meetings each day, with the ability to navigate to the desired date with the up and down arrows on the far right side of the interface
- Once you found the meeting you wish to cancel, press the “X” on the right of the meeting’s subject and organizer
- Once pressed, you will be prompted to confirm or deny the cancellation. If neither of the options is selected within 10 seconds, Room Booking will auto-confirm your action and cancel the current meeting
How to enable/disable the “Cancel meetings” feature
The “Cancel meetings” feature can be enabled/disabled in your Room Booking Portal.
Here are the steps on how to do it:
- Log in to the Room Booking Portal with your account credentials
- Navigate to the “Settings” page via the top navigation menu
- Select “Device Settings” from the left-hand side menu
- Locate the “Cancel meetings” in the list of features and open the drop-down menu. You will have three options:
- “On” - Allows you to cancel any meeting from your company’s schedule on your Room Booking 6
- “Off” - Disables the option to cancel meetings on the Room Booking 6 device
- “Only on the spot” - Allows you to cancel only the meetings that were created/scheduled only on the Room Booking 6 device with the “Meet now” and “Meet later” features. Canceling any other meeting on your company’s calendar will not be possible
- Once you have selected the desired state, navigate to the bottom of the page and click “Save” to save your device settings preferences
And that’s it! You have successfully turned on/off the “Cancel meetings” feature.
This feature can be set also as a building or device-specific setting. Allowing you to further customize your office experience. To learn more about these levels of settings, click here.